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Overview
This article walks you through how to add a manual time clock entry for a staff member in Hapana Core. This is helpful for recording missed clock-ins, correcting past entries, or logging work done off-site.
Prerequisites
- You must have a Hapana Core Admin or Manager login.
- You must have access to the Time Clock feature in your Core account.
1. Log in to your Hapana Core Account
- Open your browser and go to core.hapana.com
- Enter your login credentials.
2. Open the Time Clock
- At the top right corner of the screen, click the clock icon to access the Time Clock pop-up.
Tip: The clock icon is located between the notification bell and your profile picture.
3. Select the Team Member
- In the Team Member dropdown, select the staff member you want to record time for.
- Optionally, add any notes you’d like to keep for internal reference.
4. Add Manual Entry
- In the bottom right of the pop-up, click Add Manual Entry to start entering a new shift manually.
5. Input Date and Time
- Use the date selector to choose the correct day.
- Fill in the Start Time and End Time for the shift.
Tip: Make sure the times are accurate to avoid payroll issues later on.
6. Submit the Entry
- Once all fields are filled, click Submit to save the manual time entry.
Expected Outcome
The shift will be recorded in the Time Clock history for that staff member and reflected in payroll calculations.
FAQs
Q: Can I edit a manual entry after submitting it?
A: No, but you can delete and re-add the entry with corrected times.
Q: Will the team member be notified of manual entries?
A: No, this entry is only visible to administrators.
Q: What if the shift crosses midnight?
A: Just make sure the start and end times reflect the correct AM/PM value to span the correct date range.
For further help, reach out to our support team via support@hapana.com
